How can I sell generic gift vouchers, like a $50 voucher (can be used to book any service you offer)?

Gift vouchers are an original and appreciated gift for most occasions. Gift vouchers bought online are also great as last minute gifts, when brick and mortar shops are closed.

In this article:


Enable generic gift vouchers

To enable generic gift vouchers - for example a $50 gift voucher -, that can be used to book any service you offer:

1. Go to Marketing>Gift Vouchers

2. In the Generic Gift Voucher section, tick the Enable generic gift vouchers [1] checkbox



3. From the Validity term
 [2] scroll down menu, select the validity of the voucher: how long the gift voucher will be valid from the date of purchase (i.e. 6 months). 

If you do not want to set an expiry date for your gift vouchers, select forever  from the number drop down menu.


4. Tick the Refund checkbox [3] if you want customers to be able to use the voucher if they cancel their booking within a specific time before the start of the appointment. Select the time from the scroll down menu.

5. Click on the New [4] button to create generic gift vouchers. A pop up window will open.


6. Input the Price [5] of the generic gift voucher, for example $50

7. Input a Title [6] (name), Description [7] and Product code [8]. These fields are optional.

8.  From the Taxes [9] scroll down menu, select the taxes applying to your generic gift vouchers. 

Most state sales taxes do not apply to the purchase of a money/generic gift card. The transaction is viewed as exchange of cash for cash equivalent with no additional value or service rendered. However, purchases paid for with gift cards may be subject to tax.
If in doubt, please ask your accountant or Tax Adviser.

9. Save and set up other generic gift vouchers.

10. The generic gift vouchers you have set up will show in the Available vouchers amounts table. You can also select the Default [10] generic gift voucher.


Sell generic gift vouchers online and from your Bookeo Calendar
How can customers purchase generic gift vouchers online?

Once gift vouchers are enabled in you Bookeo account, customers can purchase them:

Sell generic gift vouchers from your Bookeo Calendar

1. Go to your Bookeo Calendar.

2. Click on the Gift voucher icon at the right bottom of your Bookeo Calendar. A pop up window will open.

3. Click on Generic gift voucher

4.  Select the generic gift voucher from the What [11] scroll down menu.



5. Go to the Donor tab and input the donor's details.

6. Go to the Payments tab and input the payment. 

Click here for information on how to record a manual payment, for example a cash payment.

Click here for information on how to charge a credit card in Bookeo.

7. Tick the Send email: donor checkbox if you want to send a copy of the gift voucher to the donor.

8. You can click on the Print button to print a copy of the gift voucher.

9. Save


Generic gift vouchers redemption online and from your Bookeo Calendar

Generic gift vouchers can be redeemed online by customers, or from your Bookeo Calendar by you and the users of your account.

Please note that it is possible to redeem:

  • Only one specific gift voucher at a time​​
  • One specific gift voucher and one or more generic vouchers in the same booking. Simply separate the gift vouchers numbers with a comma.​

Generic gift vouchers need only to be redeemed once. If the full amount of the generic voucher is not used, Bookeo will automatically remember how much credit is left in the voucher, and will automatically use it for any future booking by that customer.
(Customer registration must be enabled in the account. Click here for information on how to enable the customer registration).

You can see any residual amount left from generic gift vouchers from the Customer Details card, while customers can view their gift voucher activity from the Customer Area.

Generic gift vouchers redemption online

Generic gift voucher
s can be redeemed online visiting the link provided in the gift voucher certificate, that you can find in Marketing>Gift Vouchers

Customers will have to input their voucher number [12], then proceed with the booking.

If customers use a generic gift voucher, unless the booking is paid in full using the voucher, Bookeo will ask for a deposit: a fixed deposit will be fully charged, while a percent deposit will be calculated on the price of the service less the generic gift voucher(s) amounts. This will allow you to collect the card details, for example to charge a cancellation fee. 

Gift vouchers redemption from your Bookeo Calendar

1. Go to Calendar or to the Home page

2. Click on a time slot to create a booking

3. In the How section of the booking, click on the Add button and input the voucher number. Then click on the Ok button. 
Bookeo will automatically deduct the value of the voucher from the total price.

4. The generic gift voucher will ONLY show in the payments tab of the booking, under the heading Payment method [13]. If more than one generic gift voucher was used to pay for the booking, all the generic gift vouchers will show.